PRIVACY POLICY

Status July 2020

PRIVACY POLICY

Status July 2020

PRIVACY POLICY

Status July 2020
  1. Name and address of the person responsible
  2. Contact details of the data protection manager
  3. General information on data processing
  4. Rights of the data subject
  5. Provision of the website and creation of the log files
  6. Use of cookies
  7. Email contact
  8. Contact form
  9. Application by email and application form
  10. Company Presentations
  11. Use of company presentations in job-oriented networks
  12. Hosting
  13. Used Plugins
  14. Integration of Plugins via External Service Providers

Name and address of the person responsible

The person responsible within the meaning of the Basic Data Protection Regulation and other national data protection laws of the Member States and other provisions of data protection law is the:

Polygran GmbH
Söflinger Straße 100
89077 Ulm
Deutschland

Tel.: 0731 1411-100

info@polygran.de
www.polygran.de

Contact details of the data protection manager

The data protection manager of the responsible person is:

DataCo GmbH
Dachauer Straße 65
80335 München
Deutschland

Tel.: +49 89 7400 45840

www.dataguard.de

General information on data processing

1. Scope of the Processing of Personal Data

We only process personal data of our users as far as this is necessary to provide a functional website as well as for our contents and services. The processing of personal data of our users regularly only takes place with the consent of the user. An exception is made in those cases where prior consent cannot be obtained for factual reasons and the processing of the data is required by law.

2. Legal Framework for the Processing of Personal Data

Insofar as we obtain the consent of the data subject for processing of personal data serves Art. 6 para. 1 p. 1 lit. a EU General Data Protection Regulation (GDPR) as the legal framework.

In the processing of personal data necessary for the performance of a contract to which the data subject is a party, Article 6 (6) serves the purpose of the Directive. 1 p. 1 lit. b GDPR as legal foundation. This also applies to processing operations which are necessary to carry out pre-contractual measures.

Insofar as the processing of personal data is necessary to fulfill a legal obligation to which our company is subject, Art. 6 para. 1 p. 1 lit. serves. c GDPR as legal foundation.

In cases where the vital interests of the data subject or of another natural person require the processing of personal data, Article 6 (6) 1 p. 1 lit. serves. d GDPR as legal foundation.

If the processing is necessary to protect a legitimate interest of our company or of a third party, and if the interests, fundamental rights and freedoms of the data subject do not outweigh the former interest, Article 6 para. 1 p. 1 lit. serves f GDPR as legal basis for the processing.

3. Data Deletion and Storage

The personal data of the person concerned will be deleted or blocked as soon as the purpose of the storage no longer applies. Moreover, a storage can take place if this has been provided by the European or national legislator in EU regulations, laws or other regulations to which the responsible person is subject. The data will also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data in order to conclude or fulfill a contract.

Rights of the Data Subject

If personal data of yours are processed, you are the person concerned within the meaning of the GDPR and you are entitled to the following rights against the person responsible:

1. Right of Information

You can request confirmation from the responsible person as to whether personal data concerning you are being processed by him/her.

In the event of such processing, you may request the following information from the responsible party:

  1. the purposes for which the personal data are processed;
  2. the categories of personal data which are processed;
  3. the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed;
  4. the planned duration of storage of the personal data concerning you or, if it is not possible to give specific details, criteria for determining the duration of storage;
  5. the existence of a right of rectification or deletion of personal data concerning you, a right to have the processing limited by the responsible party or a right to object to such processing;
  6. the existence of a right of appeal to a supervisory authority;
  7. all available information on the origin of the data, if the personal data are not collected from the data subject;
  8. the existence of automated decision-making, including profiling, in accordance with Article 22 (2) 1 and 4 GDPR and, at least in these cases, meaningful information on the logic involved and the scope and intended impact of such processing on the data subject.

You have the right to request information as to whether personal data concerning you is transferred to a third country or to an international organization. In this context, you may request to be informed about the appropriate guarantees in accordance with Art. 46 GDPR to be informed in connection with the transmission.

2. Right of Rectification

You have a right of rectification and/or integration towards the responsible person if the processed personal data concerning you is incorrect or incomplete. The person responsible shall make the correction without delay.

3. Right to Restrict Processing

Under the following conditions, you may request the restriction of the processing of personal data concerning you:

  • if you dispute the accuracy of the personal data concerning you for a period of time which enables the person responsible to verify the accuracy of the personal data;
  • the processing is unlawful and you refuse to delete the personal data and instead request the restriction of the use of the personal data;
  • the responsible person no longer needs the personal data for the purposes of the processing, but you need it in order to assert, execute or defend legal claims, or
  • if you have objected to the processing pursuant to Art. 21 para.1 GDPR and it has not yet been established whether the legitimate reasons given by the controller outweigh your reasons.

If the processing of personal data relating to you has been restricted, such data, apart from being stored, may be processed only with your consent or for the purpose of asserting, exercising or defending legal claims or protecting the rights of another natural or legal person or on grounds of an important public interest of the Union or of a Member State.

If the restriction on processing has been restricted in accordance with the above conditions, you will be informed by the responsible party before the restriction is repealed.

4. Right of Deletion

a) Duty to Delete

You may request the responsible party to delete the personal data concerning you without delay and the responsible party is obliged to delete such data immediately if one of the following reasons applies:

  1. The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.
  2. You revoke your consent to which the processing is subject according to Article 6 (2) 1 p. 1 lit. a or Art. 9 para. 2 lit. a GDPR, and there is no other legal basis for the processing.
  3. You object to data processing in accordance to Article 21 (1) GDPR and there are no legitimate reasons for the processing, or you submit an objection to the data processing according to Article 21 (2) GDPR objection to the processing.
  4. The personal data concerning you were processed unlawfully.
  5. The deletion of personal data concerning you is necessary to comply with a legal obligation under Union or national law to which the responsible person is subject.
  6. The personal data concerning you have been collected in relation to the information society services offered, in accordance with Art. 8 para. 1 GDPR.

b) Information to Third Parties

If the responsible person has made public the personal data concerning you and is obliged to delete them in accordance with Art. 17 para. 1 GDPR, he/she shall, taking into account the available technology and the implementation costs, take reasonable measures, including technical measures, to inform data controllers who process the personal data that you, as a data subject, have requested them to delete all links to these personal data or copies or replications of these personal data.

c) Exceptions

The right of cancellation does not exist insofar as the processing is necessary

  1. to exercise the right to freedom of expression and information;
  2. in order to comply with a legal obligation under Union or national law to which the controller is subject or in the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
  3. for reasons of public interest in the field of public health in accordance with Art. 9 para. 2 lit. h and i and Art. 9 para. 3 GDPR;
  4. for archival, scientific or historical research purposes in the public interest or for statistical purposes in accordance with Art. 89 para. GDPR, insofar as the right referred to in section a) is likely to make it impossible or seriously prejudicial to the attainment of the objectives of such processing, or
  5. for the assertion, exercise or defence of legal claims.

5. Right of Information

If you have exercised the right of rectification, deletion or limitation of processing towards the responsible person, the latter is obliged to notify all recipients to whom the personal data concerning you have been disclosed of this rectification, deletion or limitation of processing, unless this proves impossible or involves a disproportionate effort.

You have a right towards the person responsible to be informed about these recipients.

6. Right to Data Transferability

You have the right to receive the personal data concerning you that you have provided to the data controller in a structured, common and machine-readable format. In addition, you have the right to transmit these data to another person in charge without hindrance by the person in charge to whom the personal data have been made available, provided that

  1. the processing is based on a consent according to Art. 6 para. 1 p. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR or on a contract according to Art. 6 para. 1 p. 1 lit. b GDPR and
  2. the processing is carried out with the help of automated procedures.

In exercising this right, you also have the right to obtain that the personal data concerning you be transferred directly from one controller to another controller, insofar as this is technically feasible. The freedoms and rights of other persons must not be affected by this.

The right to data transferability shall not apply to processing of personal data which is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

7. Right of Objection

You have the right to object at any time, for reasons arising from your particular situation, to the processing of personal data relating to you which is carried out on the basis of Article 6 para. 1 p. 1 lit. e or f GDPR, including profiling based on these provisions.

The controller no longer processes the personal data concerning you unless he can demonstrate compelling legitimate reasons for processing which outweigh your interests, rights and freedoms, or unless the processing serves to assert, exercise or defend legal claims.

If the personal data concerning you are processed for the purpose of direct marketing, you have the right to object at any time to the processing of personal data concerning you for the purpose of such marketing, including profiling, insofar as it relates to such direct marketing.

If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.

Notwithstanding Directive 2002/58/EC, in the context of the use of Information Society services, you have the possibility of exercising your right of objection by means of automated procedures involving technical specifications.

8. Right to Revocation of the Declaration of Consent under Data Protection Law

You have the right to revoke your data protection declaration of consent at any time. Revocation of consent does not affect the lawfulness of the processing carried out on the basis of the consent until revocation.

9. Automated Decision in Individual Cases including Profiling

You have the right not to be subject to a decision based solely on automated processing, including profiling, that has legal effect on you or significantly affects you in a similar manner. This shall not apply where the decision

  1. is necessary for the conclusion or performance of a contract between you and the person responsible,
  2. is authorized by Union law or the law of the Member States to which the person responsible is subject and that law contains appropriate measures to safeguard your rights and freedoms and your legitimate interests or
  3. is made with your express consent.

However, these decisions may not be based on special categories of personal data under Art. 9 para. GDPR, unless Art. 9 para. 2 lit. a or b GDPR applies and adequate measures have been taken to protect the rights and freedoms and your legitimate interests.

In the cases referred to in 1. and 3. above, the responsible person shall take appropriate measures to safeguard the rights and freedoms and your legitimate interests, which shall include at least the right to obtain the intervention of any person from the responsible person, to express his point of view and to challenge the decision.

10. Right of Appeal to a Supervisory Authority

Without prejudice to any other administrative or judicial remedy, you have the right to complain to a supervisory authority, in particular in the Member State in which you are resident, your place of employment or the place of the alleged infringement, if you consider that the processing of personal data relating to you is in violation of the GDPR.

The supervisory authority with which the complaint has been lodged shall inform the complainant of the status and the results of the complaint, including the possibility of a legal remedy under Art. 78 GDPR.

Provision of the website and creation of the log files

1. Description and Scope of the Data Processing

Whenever our website is called up, our system automatically records data and information from the computer system of the calling computer.

The following data is collected:

  • Information about the browser type and version used
  • The user’s operating system
  • The IP address of the user
  • Date and time of access
  • Websites from which the user’s system reaches our website
  • Websites that are called up by the user’s system via our website

This data is stored in the log files of our system. This data is not stored together with other personal data of the user.

2. Purpose of the Data Processing

The temporary storage of the IP address by the system is necessary to enable the website to be delivered to the user’s computer. For this purpose, the user’s IP address must remain stored for the duration of the session.

The storage in log files is done to ensure the functionality of the website. The data is also used to optimize the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.

These purposes also include our legitimate interest in data processing in accordance with Art. 6 para. 1 p. 1 lit. f GDPR.

3. Legal Framework for the Data Processing

The legal basis for the temporary storage of data and log files is Art. 6 para. 1 p. 1 lit. f GDPR.

4. Duration of Storage

The data is deleted as soon as it is no longer necessary for the purpose for which it was collected. In the case of the collection of data for the provision of the website, this is the case when the respective session has ended.

If the data is stored in log files, this is the case after seven days at the latest. A storage exceeding this is possible. In this case, the IP addresses of the users are deleted or alienated so that an assignment of the calling client is no longer possible.

5. Possibility of Opposition and Removal

The collection of data for the provision of the website and the storage of the data in log files is absolutely necessary for the operation of the website. There is therefore no possibility of objection on the part of the user.

Use of cookies

1. Description and Scope of the Data Processing

Our website uses cookies. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user’s computer system. When a user accesses a website, a cookie may be stored on the user’s operating system. This cookie contains a characteristic string of characters that enables the browser to be uniquely identified when the website is called up again.

We use cookies to make our website more user-friendly. Some elements of our website require that the calling browser can be identified also after changing pages.

The following data is stored and transmitted in the cookies:

  • Language settings
  • Log-in information
  • Entered search terms
  • Frequency of page views
  • Use of website functions

The user data collected in this way is pseudonymised by technical precautions. It is therefore no longer possible to assign the data to the calling user. The data is not stored together with other personal data of the users.

When calling up our website, the user is informed about the use of cookies for analysis purposes and his consent to the processing of the personal data used in this context is obtained. In this context, reference is also made to this privacy policy.

2. Purpose of the Data Processing

The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For these it is necessary that the browser is recognized even after a page change.

We require cookies for the following applications:

  • Transfer of language settings
  • Memorizing search terms

The user data collected through technically necessary cookies is not used to create user profiles.

These purposes also include our legitimate interest in the processing of personal data in accordance with Art. 6 para. 1 p. 1 lit. f GDPR.

3. Legal Framework for the Data Processing

The legal framework for the processing of personal data using technically necessary cookies is Art. 6 para. 1 p. 1 lit. f GDPR.

The legal basis for the processing of personal data using cookies for analysis purposes is Art. 6 para. 1 p. 1 lit. a GDPR if the user has given his consent to this.

4. Duration of Storage, Possibility of Objection and Removal

Cookies are stored on the user’s computer and transmitted by the user to our site. Therefore, you as a user also have full control over the use of cookies. By changing the settings in your Internet browser, you can deactivate or restrict the transmission of cookies. Already stored cookies can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it is possible that not all functions of the website can be used to their full extent.

If you use a Safari browser version 12.1 or later, cookies are automatically deleted after seven days. This also applies to opt-out cookies, which are set to prevent tracking measures.

Email contact

1. Description and Scope of the Data Processing

On our website it is possible to contact us via the provided email address. In this case, the user’s personal data transmitted with the email will be stored.

The data will be used exclusively for processing the conversation.

2. Purpose of the Data Processing

In the case of contacting us by email, this is also the necessary legitimate interest in the processing of the data.

3. Legal Framework for the Data Processing

The legal basis for the processing of the data, if the user has given his consent, is Art. 6 para. 1 lit. a GDPR.

The legal framework for the processing of data transmitted in the course of sending an e-mail is Art. 6 para. 1 lit. f GDPR. If the aim of the e-mail contact is the conclusion of a contract, an additional legal basis for the processing is Art. 6 para. 1 lit. b GDPR.

4. Duration of Storage

The data is deleted as soon as it is no longer necessary for the purpose for which it was collected. For personal data sent by email, this will be the case when the respective conversation with the user has ended. The conversation ends when it is clear from the circumstances that the matter in question has been conclusively clarified.

The additional personal data collected during the sending process will be deleted after a period of seven days at the latest.

5. Possibility of Opposition and Removal

The user has the possibility to revoke his consent to the processing of personal data at any time. If the user contacts us by email, he can object to the storage of his personal data at any time. In such a case the conversation cannot be continued.

Per mail to info@polygran.de

All personal data stored in the course of the contact will be deleted in this case.

Contact form

1. Description and Scope of the Data Processing

There is a contact form on our website which can be used for electronic contact. If a user takes this opportunity, the data entered in the input mask is transmitted to us and stored.

At the time the message is sent, the following data is stored:

  • Email address
  • Surname
  • Name
  • IP address of the accessing computer
  • Date and time of contact
  • Message

For the processing of the data, your consent is obtained during the sending process and reference is made to this privacy policy.

Alternatively it is possible to contact us via the provided email address. In this case, the user’s personal data transmitted with the email will be stored.

The data will be used exclusively for processing the conversation.

2. Purpose of the Data Processing

The processing of personal data from the input mask serves us only to process the contact. In the case of contacting us by email, this is also the necessary legitimate interest in the processing of the data.

The other personal data processed during the sending process serves to prevent misuse of the contact form and to ensure the security of our information technology systems.

3. Legal Framework for the Data Processing

The legal basis for the processing of the data, if the user has given his consent, is Art. 6 para. 1 p. 1 lit. a GDPR if the user has given his consent to this.

The legal framework for the processing of data transmitted in the course of sending an e-mail is Art. 6 para. 1 p. 1 lit. f GDPR. If the aim of the e-mail contact is the conclusion of a contract, an additional legal basis for the processing is Art. 6 para. 1 p. 1 lit. b GDPR.

4. Duration of Storage

The data is deleted as soon as it is no longer necessary for the purpose for which it was collected. For the personal data from the input mask of the contact form and those sent by email, this is the case when the respective conversation with the user has ended. The conversation ends when it is clear from the circumstances that the matter in question has been conclusively clarified.

The additional personal data collected during the sending process will be deleted after a period of seven days at the latest.

5. Possibility of Opposition and Removal Possibilities

The user has the possibility to revoke his consent to the processing of personal data at any time. If the user contacts us by email, he can object to the storage of his personal data at any time. In such a case the conversation cannot be continued.

Per mail to info@polygran.de

All personal data stored in the course of the contact will be deleted in this case.

Application by email and application form

1. Scope of the Processing of Personal Data

There is an application form on our website which can be used for electronic applications. If an applicant takes this opportunity, the data entered in the input mask is transmitted to us and stored. These data are:

  • Salutation
  • Name
  • Surname
  • Address
  • Telephone / mobile phone number
  • Email address
  • Salary expectations
  • Information on education and schooling
  • Language skills
  • Curriculum vitae
  • Certificates
  • Photo
  • Availability

For the processing of your data, your consent will be obtained during the sending process and reference will be made to this privacy policy.

Alternatively you can also send us your application by email. In this case, we collect your email address and the data provided by you in the email.

After sending your application you will receive a confirmation of receipt of your application documents by email from us.

Your data will not be passed on to third parties. The data will be used exclusively for processing your application.

2. Purpose of the Data Processing

The processing of personal data from the application form serves us only to process your application. In the case of contacting us by email, this is also the necessary legitimate interest in the processing of the data.

The other personal data processed during the sending process serves to prevent misuse of the application form and to ensure the security of our information technology systems.

3. Legal Framework for the Data Processing

The legal basis for the processing of your data is the initiation of the contract which is carried out upon request of the data subject, according to Art. 6 para. 1 p.1 lit. b alt. 1 GDPR und § 26 para. 1 p. 1 FDPA.

4. Duration of Storage

After completion of the application procedure, the data will be stored for up to two months. Your data will be deleted after two months at the latest. In the event of a legal obligation, the data will be stored in accordance with the applicable regulations.

The additional personal data collected during the sending process will be deleted after a period of seven days at the latest.

5. Possibility of Opposition and Removal

The applicant has the opportunity to object to the processing of personal data at any time. If the applicant contacts us by email, he/she can object to the storage of his/her personal data at any time. In such a case the application cannot be considered.

Per mail to career@polygran.de

All personal data stored in the course of electronic applications will be deleted in this case.

Company appearances & use of company appearances in job-oriented networks

1. Scope of Data Processing

We use the possibility of company presentations on job-oriented networks. We maintain a company presence on the following job-oriented networks:

LinkedIn:

LinkedIn, Unlimited Company Wilton Place, Dublin 2, Irleand

XING:

XING SE, Dammtorstraße 30, 20354 Hamburg, Deutschland

On our site we provide information and offer users the possibility of communication.

The company website is used for applications, information/PR and active sourcing.

We do not have any information on the processing of your personal data by the companies jointly responsible for the company presentation. You can find further information on this in the privacy policy of:

LinkedIn:

https://www.linkedin.com/legal/privacy-policy?trk=hb_ft_priv

XING:

https://privacy.xing.com/de/datenschutzerklaerung

If you carry out an action on our company website (e.g. comments, contributions, likes etc.) it is possible that you make personal data (e.g. your real name or photo of your user profile) public.

2. Legal Framework for Data Processing

The legal framework for the processing of your data in connection with the use of our company website is Art.6 para.1 p.1 lit. f GDPR.

3. Purpose of Data Processing

Our company website serves to inform users about our services. Every user is free to publish personal data through activities.

4. Duration of Storage

We store your activities and personal data published via our company website until you withdraw your consent. In addition, we observe the statutory retention periods.

5. Possibility of Opposition and Removal

You may at any time object to the processing of your personal data that we collect in the course of your use of our corporate website and assert your rights as a data subject as stated under IV. of this data protection declaration. Please send us an informal email to the email address mentioned in this privacy policy.

In addition, LinkedIn has subjected itself to the Privacy Shield Agreement concluded between the European Union and the USA and is certified. LinkedIn thereby undertakes to comply with the standards and regulations of European data protection law. Further information can be found in the entry linked below:https://www.privacyshield.gov/participant?id=a2zt0000000L0UZAA0&status=Active

You can find further information on opposition and removal options here:

LinkedIn:

https://www.linkedin.com/legal/privacy-policy?trk=hb_ft_priv

XING:

https://privacy.xing.com/de/datenschutzerklaerung

Hosting

This website is hosted on servers by a service provider contracted by us.

Our service provider is:

Raidboxes

The servers automatically collect and store information in so-called server log files, which your browser automatically transfers when you visit the website. The stored information is:

  • Browser type and version
  • Used operating system
  • Referrer URL
  • Host name of the accessing computer
  • Date and time of the server request
  • IP address

This data is not merged with other data sources. These data are collected on the basis of Art. 6 para. 1 lit. f GDPR. The website operator has a legitimate interest in the technically error-free display and optimization of his website – for this purpose the server log files must be recorded.

The server of the website is geographically located in Germany.

Des Weiteren verwenden wir folgende Content Delivery Networks:

Used Plugins

We use plugins for various purposes. The plug-ins used are listed below:

1. Google Analytics

We use Google Analytics to analyse website usage. The resulting data is used to optimize our website and advertising measures.

Google Analytics is a web analytics service provided by Google Inc. (1600 Amphitheatre Parkway, Mountain View, CA 94043, United States). Google processes the data for website use on our behalf and is contractually obliged to take measures to ensure the confidentiality of the data processed.

During your website visit, the following data, among others, is recorded:

  • Pages accessed
  • The achievement of “website objectives” (e.g. contact requests and newsletter subscriptions)
  • Your behavior on the pages (for example clicks, scrolling behavior and dwell time)
  • Your approximate location (country and city)
  • Your IP address (in abbreviated form, so that no clear assignment is possible)
  • Technical information such as browser, Internet provider, end device and screen resolution
  • Source of your visit (i.e. via which website or advertising medium you came to us)

This data is transferred to a Google server in the USA. Google complies with the data protection provisions of the EU-US Privacy Shield Agreement.

Google Analytics stores cookies in your web browser for a period of two years since your last visit. These cookies contain a randomly generated user ID, with which you can be recognized during future visits to the website.

The recorded data is stored together with the randomly generated User-ID, which enables the evaluation of pseudonymous user profiles. This user-related data is automatically deleted after 14 months. Other data remain stored in aggregated form for an unlimited period of time.

If you do not agree with the collection, you can prevent this by installing the browser add-on once to deactivate Google Analytics.

Integration of Plug-ins via External Service Providers

1. Description and Scope of the Data Processing

We integrate certain plugins on our website via external service providers in the form of content delivery networks. When you call up our website, a connection is established to the servers of the providers we use to retrieve content and store it in the cache of the user’s browser. As a result, personal data can be stored and evaluated in server log files, especially device and browser information (especially the IP address and operating system). We use the following services:

  • Google Web Fronts, Google reCAPTCHA

2. Purpose of Data Processing

The functions of these services are used to deliver and accelerate online applications and content.

3. Legal Framework for Data Processing

These data are collected on the basis of Art. 6 para. 1 lit. f GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimization of his website.

4. Duration of Storage

Your personal information will be stored for as long as necessary to fulfill the purposes described in this Privacy Policy or as required by law.

5. Possibility of Opposition and Removal

This privacy policy was created with the assistance of DataGuard .